Sole Trader Check List on Takeover Day

By | October 25, 2017

 Sole Trader Check List on Takeover Day

This Checklist covers a large area of Taking over a Business. As no two situations are the same, only the basic position is outlined. The answers do not provide a complete or authoritative statement of the law, nor do they constitute legal advice by the author. The information provided is only a snapshot: it does not create a contractual relationship nor does it form part of any other advice, whether paid or free.

This Check List has now changed to provide information for anyone that is looking to buy a business and change their life style. The original was made on the assumption that anyone taking a freehold, lease or a tenancy will have been fully briefed by their Solicitor on their responsibilities within the constraints of the lease and the lists are for guidance and assistance in the taking over of a business as a sole trader. However we have now decided to increase the information for potential buyers that have not consulted a solicitor.

Please note, access to these lists is totally free if you would like to subscribe (No Charge) on, they are free to be read for your guidance and aimed to help you get through a time of considerable pressure and demand. If you subscribe you may download this information if you need to.

This is a guide to assist you, it does not include specific diverse products.

1.  Advertising, check all vendors contracts and arrangements

2.  Always go for  completion at the beginning of the month, helps cash flow.

3.  Asbestos Report including old Artex Ceilings and Walls Check for More

4.  Auto Enrolment and Staff Pensions Check for More

5.  Bank business accounts  READ ON

6.  Cash and Carry Account

7.  Cash and Change for Tills.

8.  Certification for all electrical appliances where applicable Check for More

9.  Charities Local

10.  Cleaning Contracts and supplies

11.  Close Business for at least mid-day

12.  Cold Storage Check

13.  Contract to buy Business, Signed and completion time.

14.  Contracts of Employment for Staff Check for More

15.  Credit and Cash Flow Guidance More

16.  Deliveries on the Day

17.  Delivery Days for all suppliers and order Days

18.  Diary for all Bookings and Incidents

19.  EHO Registration and Food & Hygiene Certs READ ON

20.  Employment Law  LINK

21.  Energy Suppliers, Annual Contract  M.E.E.S.

22.  Environmental Performance Certificate, Check for More

23.  Equipment details of any outstanding rented or financed

24.  Epos Tills make sure you know how they work

25.  External Notices for areas within ownership

26.  Finance for completion

27.  Fire safety equipment contract, Risk Assessment Check for More

28.  First Aid Boxes with Accident Books.

29.  First Aid training for Staff

30.  Fixtures and Fittings, check quality and reject damaged fittings, if damaged since  exchange of contracts, ensure that you have enough to equipment to trade with, many vendors remove equipment without realising that they have been paid for by the purchaser.

32.  Graph to record Day to Day Takings

33.  Health and Safety LINK

34.  Heating Service Record for Boilers and any others

35.  HSE Requirements Staff qualifications

36.  Inland Revenue if you have staff, ensure that you are registered with all the forms

37.  Inland Revenue, Sub Contractors Certification if relevant

38.  Insurance, Business and property, public Liability  More.

39.  Interview Staff  Check for More

40.  Inventory of everything included in the Purchase of the Business

41.  Local suppliers Accounts:- Builders Merchant, Catering equipment, Computer  Service, Dry Goods, Garage local, Ironmonger,  Office Equipment, Plumber, Electrician,

42.  Opening day, check the specialist equipment needed to carry out your business activity beyond this list

43.  PDQ Machines for Credit Card  Check for More

44.  Performing Rights and PPL Phonographic Performance, essential licences

45.  Pets, if you have any, where are they allowed.

46.  Phone Numbers of Essential Contacts

47.  Rates payable and dates

48.  Refuse Collection

49.  Regulations for Disabled Compliance Check for More

50.  Service Contracts, Rodents, Equipment, Cleaning

51.  Sky or other TV Contract and TV licences

52.  Smoking legislation signs etc., smoking is banned from all places where staff or customers have access

53.  Snagging list and all queries

54.  Staff Dress Code, if appropriate

55.  Staff Job Description (Jobs Manual is worth considering)

56.  Staff paperwork Inland Revenue, hours etc.

57.  Staff References

58.  Staff Redundancy, Details of possible redundancy commitment for existing staff  in cost, to you. Check for More

59.  Stocktaker for Stock and F & F, do not accept out of date stock

60.  Telephone Details

61.  Trading accounts for suppliers:- Services, Gas, Electricity, Oil etc.,

62.  VAT Registration, check before you start trading

63.  Website and email addresses, understand using Social Media.  Restaurant Design Forms Get instant Access Now

64.  Weights and measures signs and compliance Check for More


Credit Card Machines, we have a  company Handepay, who is highly competitive and well worth checking out.

Contact:- Scott Masson for in depth info on this Handepay LINK

Allergens came in last year Read More

Scores on the Doors an essential for all businesses involving Food Hygiene, Read More

Credit and cash Flow More

Energy Performance Certificates and  MEES

FAQ’s  on running a Business More

Questions you need to ask the Landlord, they also cover Tied Leases MORE

Note:- Everyone buying a commercial property, especially a lease should have a Schedule of Condition, to validate the state of condition PRIOR to the handover date. If there are outstanding wants of repair or decoration, then either the Landlord or the previous Lessee is responsible, if it is left until a later date, no action can be taken without documentary proof agreed with the Landlord or his Agent.

When buying a business, do not over estimate the level of business that you think you will achieve in the first two years, however bad or incompetent the existing vendor is. A good yardstick is 5%, if you exceed that you are doing well. Always remember available Business is finite in a catchment area, any growth is at the expense of another business and they will fight to retain it. The only real initial growth is by developing a new aspect to the available business in the area.

If you find anything that you consider should also be listed, please email us at, we appreciate your input, if it will help others.

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